Board of Directors minutes

 

Meeting date:  July 11, 2009

 

Those present:

 

Keith Rennison, Alan Boisvart, Tom Foss, Dave Newcomb, Kathy Letner, Mac Milleur, Rick Riecks, Mike Persoff, Frank Schneider, and Vicki Norman.

 

Keith opened the meeting at 1:30 pm.

 

       Jon Tarkington, president of ACA presented a remittance proposal regarding the KHMTT.   COBRAS contract with ACA is to receive 20% of the gross revenues.  Jon stated that the net income for the event less that anticipated.  This was due primarily to a one time fencing cost.  He was proposing that ACA pay us less than the 20%.  After a lengthy discussion, an Event Agreement was approved and is as follows.

 

ACA will provide COBRAS $10,000 per year plus 5% of gross revenues from KHMTT and Bear Creek Time Trial series. The $10,000 will be paid after KHMTT and 5% of gross revenue will be paid after each series.  Additional responsibility for COBRAS is as follows:

 

  • COBRAS will receive 10 free entries for each series.
  • COBRAS members will be guaranteed racing spots as long as Alan receives the member’s entry fee before the cutoff date, which be announced and or emailed to members. 
  • The agreement is effective each year, unless there is a written termination by one or both parties.
  • COBRAS will obtain and execute all necessary marshal positions for operation of a safe event
  • COBRAS will obtain and maintain permit with Cherry Creek State Park and Bear Creek State Park
  • COBRAS will set up and tear down all necessary course markings and signage.

 

 

 

Mike Persoff presented the treasurer’s report.  After discussion regarding “rainy day” fund amount and the extras that COBRAS is proving to the members, a motion to increase dues for racing members to $50 and include a 5% “surcharge on clothing was approved. 

 

Alan discussed his needs for the volunteers for KHMMT and BCTT.  Deadline for the volunteers and names of COBRAS members wanting a guaranteed racing spot BCTT will be most likely the end of July. 

 

 

Dave Newcomb gave his report on team clothing and wanted input or any changes COBRAS wanted.  He stated there were some lost orders with the current supplier, but feels that the problems have been minimized.

 

Equipment needs were discussed.  We may need more sandbags.  No other equipment is needed at this time.

 

Tom Foss reported on the RMSG.  Greeley is giving COBRAS 2 free COBRAS memberships and a couple of coupons for Road ID’s. Tom will decide who receives the memberships.

 

Keith opened discussions as to ladder system for officers.  A nominating committee is in the by-laws for COBRAS.    President, President elect, and Vice-President are the three officers that are in the ladder system.  This will insure continuity and good leadership for COBRAS.  Any member interested in any of the other officer positions will be considered by the nominating committee.  A motion to add an at large board position for Scoring was approved.

 

Mac Milleur reported that the website is going fine and will try to limit the time pictures are on the website. 

 

Vicki Norman stated that the annual party will be scheduled for a Saturday evening in November.  The date will be posted on the website.

 

Keith will be sending out a survey regarding coaching.  All members present at the meeting felt the coaching contract was working fine.

 

The meeting was adjourned at 3:30 PM.